Making sure that your corporate event goes off without a hitch is a science.
And, like any experiment, it can be hard to pin down the steps you need to take.
The best corporate gatherings are well-planned, sophisticated, and serve a specific purpose. If they do this, team-building will come as a natural side effect.
Tips to Planning the Perfect Corporate Events
Stick To Your Budget
Rule number one: set a budget, and stick to it. Most corporate events that go over budget do so unnecessarily. It’s the job of the event planner to ensure that there are no excessive costs.
Planning a budget can also give you a framework through which you can decide which essential features to have at your event. You’ll be able to quickly separate intentional spending from wasteful spending.
A budget is the first thing you should finalize, because it can set useful boundaries for your event as a whole.
There are many things to consider when planning a budget, but your main responsibility should be delivering an event that your guest will rave about.
Promote The Event
It is also important that you promote your corporate gathering.
If your event will only have one company present, make sure that all employees, from executives to entry-level workers, are aware that the event is taking place.
Office administrators or secretaries may be able to publicize the event by sending out reminders or putting up flyers for the event.
Building a favorable word-of-mouth campaign among employees is the best way for your event to have a good turnout. So, make sure that the right people are in the know.
If your event is meant to host a representatives from many companies in the same industry, like for corporate wellness companies, IT security firms, you need to emphasize that this is more than just a party.
Give the event a purpose outside of casual mingling, and many more people will want to come to your event.
Have a Contingency Plan
You should always have a plan in case things go wrong. When you’re looking for venues to hold an event, make sure you come up with a long list.
You don’t want to have to cancel or postpone the event just because the venue you want isn’t available. Plan a backup for refreshments as well.
If your caterer falls through for whatever reason, you want to have the contact information of another one ready to go. This way, you will be in a great position to entertain your corporate guests without them noticing that anything is wrong.
Make sure you also work with the venue you choose to develop an optimal safety plan in case you have to deal with any emergencies.
Corporate events typically involve a lot of people, and you want to make sure each person will be able to leave the building safely if anything happens.
Have any more suggestions on how to plan the perfect corporate event? Please leave a comment below and continue the discussion!